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Attendance/Punctuality Procedures

All we can, All I can, All you can

School Attendance


"From the first day of term to the last, the small moments in a school day make a real difference to your child #AttendanceCounts"



     "Show up and shine, every single time!"


Attendance and the Law  

By law, all children of compulsory school age (between 5 and 16) must get a suitable full time education. As a parent, you have a legal responsibility and are required by Law under the Education Act 1996 for making sure this happens and if you fail to ensure a child of compulsory school age, who is registered at a school, attends regularly, legal action may be taken by the Local Authority, including penalty notices and prosecution in court. Parents/carers can be fined up to £2,500 or face imprisonment for failing to ensure their child attends school regularly. Here at Ribbleton Avenue Methodist Junior School we work in partnership with you to ensure this does not happen. Effective partnership between school and home are essential to ensuring good attendance and punctuality.


Attendance & Punctuality Information

Ribbleton Avenue Methodist Junior School are committed to enabling all our children to achieve and sustain outstanding attendance and punctuality.  We recognise that attending school regularly has a positive impact on learning, progress and therefore the best life chances for children. We expect all our pupils to maintain a minimum attendance level of 97%

School keeps a register of attendance for every child. This is a legal document and record and classifies every half day attendance and/or absence. Absences are classed as either AUTHORISED or UNAUTHORISED. For this reason, the school will ask parents/carers for the reason for each absence. There is a designated Attendance Manager who will monitor each child’s attendance and punctuality to ensure they attend regularly in school.


Authorised Absences – Under the provisions of the Education Act 1993 only the school and not the parents can authorise the absence.


A pupil may be deemed to have an AUTHORISED absence when he/she does not attend school. For example:-

  • He/she is ill – medical evidence may be requested
  • Religious observance
  • He/she is receiving treatment at a medical, dentist or similar appointment – Medical evidence will be requested
  • Leave which has been authorised by the head teacher due to exceptional circumstances


Unauthorised Absences – Unauthorised Absences are absences that do not fit the description of the authorised absences given above whether or not explained and all absences not explained.  They would include:-

  • Illness without medical evidence (if this has been requested)
  • Absences not explained properly
  • Medical appointments without evidence
  • Parent being unwell and unable to bring their child to school
  • Children who arrive at school late after the register has closed
  • Holidays in term time, including days that exceed the amount of leave agreed by the head – Penalty notices/Warning letters will be issued
  • Extended trips : birthdays, shopping trips etc


Parent are notified by text to inform them when their child 1st falls below school’s target of 97%.  This attendance is then monitored on a 4wkly cycle until their child rises above 97%. 4wkly texts/letters will be issued to parents during their child’s monitoring periods.  School uses several different monitoring systems, e.g texts home, Parent meetings, Attendance Agreements and PAST referrals



"Arrive on time, let your future shine!"

A child is deemed late if he/she is not present at the time the registers close.  School starts at 8.55am. Being late has an impact on both behaviour and learning which also affects other learners in their class.

Punctuality is an essential life skill.  



Attendance Matters - the top facts:

The link between attendance and attainment is clear:

  • In 2018/2019, Just 40% of persistently absent (PA) children in KS2 achieved expected KS2 standards, compared with 84% of pupils who were regular attenders.

  • and 36% of PA children in KS4 got 9 to 4 in their English and Maths GCSEs, also compared with 84% of regular attenders. (1)


And it's never too late to benefit from good attendance:

  • More than half (54%) of pupils who were PA in Year 10 and then rarely absent in Yeare 11, passed at least 5 GCSEs, compared to 36% of pupils who were persistently absent in both years. (2)


But attendance is important for more than just attainment:

  • Regular school attendance can facilitate positive peer relationships, which is a protective factor for mental health and wellbeing. (3)


1. The link between absence and attainment at KS2 and KS4, Academic year 2018/2019 - Explore education statistics - GOV.UK (

2. Missing Children, Missing Grades / Children's Commissioner for England (

3. Mental Health and Attendance at School (Chapter 1) - Mental Health and Attendance at School (


Attendance Facts:

If your child has 90% attendance, they will have the equivalent of:-

  • ½ day off per week
  • 19 days off per year
  • 247 days off over their school career of 13 Academic years – equivalent to over 1 year of lost learning.


Every Day Counts:

  • 10 days absence equals 95% attendance – 2 weeks off
  • 20 days absence equals 89% attendance – 4 weeks off
  • 29 days absence equals 85% attendance – 6 weeks off

Government class 90% or lower as being persistent absence


Days off add up to periods of lost learning:-

  • 190 school days – children should be in school
  • 175 non-school days – these days can be spent and used for holidays, days out, family time, medical appointments etc


Every second counts - 5 minutes late each day can mean 3 days of lost learning


Persistent Absence - attendance of 90% or below is recognised as Persistent Absence (PA) and equates to 19 days missed over a school year. Once a child has been absent for 19 days, or more, they will remain Persistently Absent for the remainder of the academic year.


Risk of Persistent Absence - a child will be identified as Risk of Persistent Absence if their attendance falls between 10 to 18 days missed education during any period of the school year.


Severe Absence - any child who has an attendance of 50% or below will be classified as Severe Absence.


School will advise parents when their child falls below our target of 97% and/or their punctuality starts to be an issue – this will be monitored every 4 weeks.  Improvement and deterioration texts will be sent.


Parents are notified by text/letter when their child’s punctuality becomes an issue. School will then monitor on a 4 weekly cycle.


School Attendance Target

100% = Excellent attendance

98% = Very good attendance

96% = Good attendance


Absence procedure

Parents MUST ring to inform school on the 1st day of absence and provide a valid reason. Any absence lasting more than 1 day, parents will need to update school regularly. If school do not receive notification of why a child is absent, a text and/or phone call will be made to ascertain why your child is absent. School reserve the right to conduct a home visit if and when required/needed from the 1st day of absence onwards.


Absences during Term time


Appointments – Medical/dental appointments need to be made outside school hours where possible.  Evidence of each appointment will be requested.


Holidays/absence leave - Amendments have been made to the 2006 regulations in the ‘Education Regulations 2013’ and these came into force on 1st September 2013. The amendments remove any reference to family holiday leave as well as the threshold of ten school days. The amendments make clear that head teachers may not grant any leave of absence during term time unless there are exceptional circumstances.


Parents MUST discuss requests for leave with the Headteacher/Attendance staff BEFORE taking time off school and only then a form will need to be completed. Penalty notices/Warning letters will be issued to parents who take their children out of school during term time and also if they fail to send their child to school regularly.




For forms and further information about absences in term time please click on "Absence Leave Information" Star below